All names, emails, and data shown are fictional and for demonstration only.
AdaptaBill replaces fragmented spreadsheet-and-email workflows with a single, streamlined Mac app. Pull events from your calendar, manage clients, generate polished PDF invoices, and email them in batches — all from your desktop.
All names, emails, and data shown are fictional and for demonstration only.
Built natively with SwiftUI and AppKit for macOS. Designed for independent service providers, consultants, and small businesses.
Imports appointments directly from Apple Calendar or Google Calendar with configurable name matching. Supports full month names, abbreviations, and comma-separated entries for flexible event-to-client mapping.
Generates polished invoices with your custom letterhead, business details, and tier-organized line items. Helps track balances, payments, and past-due amounts.
Creates and attaches invoices to your default Mac email client in batches. Configurable subject lines and recipient names — prepare a full month of invoices in minutes.
Real-time metrics including active clients, events billed, collection rate, and balance due. Historical analysis with year-to-date summaries and revenue trends.
Spreadsheet-style interface with contact details, tiered billing rates, event tracking, and per-client card views. Auto-saves as you work.
AdaptaBill doesn't use Adapta Labs servers, user accounts, or tracking. Your working data is stored locally on your Mac, though email, calendar (Apple or Google), and other connected services may handle data depending on how you use the app. Local files are encrypted with AES-256-GCM, with optional password protection and anonymized filenames.
AdaptaBill reads your Apple Calendar or Google Calendar and matches appointments to clients using your configured calendar names.
Review events, apply tiered rates, and generate professional PDF invoices with your letterhead and payment terms.
Generate ready-to-send email drafts with PDF invoices attached — individually or as a full batch. Review each message before sending, then archive and track payments as they come in.
From flexible rates to month-end close, AdaptaBill supports the full billing cycle.
Configure up to five billing tiers with custom names, duration ranges, and per-client rates. Events are categorized based on appointment length.
Close each billing period with one click. AdaptaBill archives your spreadsheet, generates a summary PDF, and forwards outstanding balances to the next month.
Prepare follow-up emails for clients with outstanding balances. AdaptaBill can help locate and reattach the original invoice using a separate reminder template.
AdaptaBill is coming soon to the Mac App Store. Drop us a line to get notified when it launches.
adaptalabs@gmail.com