Terms of Use

AdaptaBill is developed and published by Adapta Labs, LLC (“Adapta Labs”). References to “AdaptaBill” or “application” in these Terms refer to the AdaptaBill application itself. References to “Adapta Labs,” “we,” “us,” or “our” refer to Adapta Labs, LLC, including its members, officers, agents, and affiliates. References to “Users” or “you” in these Terms refer to the AdaptaBill user and/or subscriber.

1. Intended Use

AdaptaBill is a general-purpose billing and invoicing solution intended for ordinary business use.

AdaptaBill is not marketed, represented, or certified as compliant for use in any regulated industry or legal framework, and it is not specifically designed to satisfy the requirements of environments governed by specialized privacy, security, healthcare, financial, or professional regulations. Users are solely responsible for ensuring that the use of the application and that any data entered into or generated by AdaptaBill—including invoices, summaries, spreadsheets, calculations, and any client-related outputs—is handled in accordance with all applicable laws, regulations, standards, contractual obligations, and professional and ethical obligations (collectively, “Applicable Laws”). Users must independently determine whether their obligations require safeguards beyond those provided by AdaptaBill. Neither your use of AdaptaBill nor any interaction with Adapta Labs creates a professional, fiduciary, advisory, legal, medical, financial, therapeutic, accounting, tax, or compliance relationship between you and Adapta Labs, LLC. AdaptaBill does not provide professional advice of any kind, and nothing in the application or its outputs should be interpreted as such.

2. License Grant and Restrictions

Subject to your compliance with these Terms, Adapta Labs, LLC grants you a limited, non-exclusive, non-transferable, revocable license to install and use AdaptaBill on macOS devices you own or control, solely for your personal or internal business purposes.

You may not:

• Copy, modify, distribute, sell, lease, sublicense, or otherwise transfer the application or any portion thereof.
• Reverse engineer, decompile, disassemble, or attempt to derive the source code of the application.
• Remove, alter, or obscure any proprietary notices, labels, legends, or marks on the application.
• Use the application for any purpose that violates any Applicable Law or these Terms.

3. Minimum Age

You must be at least eighteen (18) years of age, or the age of legal majority in your jurisdiction, whichever is greater, to purchase or use AdaptaBill. By installing, purchasing, or using the application, you represent and warrant that you meet this requirement and have the legal capacity to enter into these Terms.

4. Client Consent for Invoices and Data Storage

It is your responsibility to determine whether client consent is required before storing, processing, or transmitting any personally identifying information regarding your client and/or any related billing or financial information using AdaptaBill. Any such consent must include consent to store such personal information locally on your device and to generate and transmit invoices, summaries, or related documents containing client data.

It is also your responsibility to determine whether explicit client consent is required before transmitting communications containing personal information electronically.

5. General Use Responsibility

AdaptaBill is a flexible tool but not a one-size-fits-all solution. Users must configure, adapt, and customize the application to meet their specific operational, business, or professional needs.

Users are responsible for understanding how the application’s features operate and for configuring and using those features appropriately for their needs. Adapta Labs is not responsible for errors, omissions, or unintended outcomes resulting from user misunderstanding, misconfiguration, or misuse of the application.

6. ACKNOWLEDGEMENT OF RISK

By installing, purchasing, subscribing to, accessing, or using AdaptaBill, you acknowledge and agree that:

• You are solely responsible for determining whether the application is appropriate for your specific business, professional, regulatory, financial, or operational requirements.
• You understand that AdaptaBill operates within a consumer-grade operating system environment and depends on macOS system services, user configuration choices, third-party platform behavior, and Apple Inc. (“Apple”)-controlled infrastructure, all of which are outside the control of Adapta Labs.
• You understand that the application does not make any warranties regarding its security, availability (uptime), compatibility with future operating systems, error-free performance, or freedom from defects.
• You accept the risks associated with storing data locally and any changes to the application or loss of data resulting from operating system updates, platform-level changes, discontinued support, subscription expiration, user-initiated data transfers (including copying, exporting, printing, attaching, or emailing) outside of the application, and the use or storage of exported files outside the application.
• You understand that data stored in the application may be encrypted and that access to encrypted data may depend on passwords, system-level key storage, and platform services provided by macOS, including the macOS Keychain and related account, synchronization, restoration, or migration mechanisms. You accept that encrypted files may become inaccessible if associated key material is lost, altered, not transferred during device migration or restoration, or otherwise unavailable due to system behavior, configuration changes, account changes, or platform updates.
• You assume full responsibility for implementing appropriate safeguards, backups, compliance measures, and business continuity practices required for your particular use case.

7. Data Privacy and Security

i. All spreadsheet and archive data stored within the application, including automatic and manual backup copies created by the application, is encrypted using industry-standard encryption methods as implemented within macOS. Encryption occurs automatically during saving and loading of data within the application. Generated PDF documents and exported CSV, Excel, Numbers, or other export files are not encrypted at rest unless the user enables the optional PDF password protection feature for PDF files. AdaptaBill has the ability to apply PDF password protection. Such PDF protection is optional and can be turned on and off in the configuration options security section.

AdaptaBill currently implements AES-256-GCM encryption for spreadsheet and archive data. AdaptaBill may use cryptographically generated encryption keys stored through macOS system key-management services, including the macOS Keychain. Encryption and storage methods may change based on changes to the macOS operating system or as determined by Adapta Labs in its sole discretion.

While AdaptaBill employs modern encryption methods and security features (including, but not limited to, password access, PDF password protection, anonymized filenames, encrypted archive storage, and system-level key storage) to protect data stored in the application, AdaptaBill does not make any representations as to the suitability of such encryption and security features for your purposes or that such encryption and/or security features comply with any Applicable Laws.

Users have the option of requiring a password in order to access the application. This feature is provided solely as an access-control measure and is not represented as a guarantee of confidentiality, resistance to circumvention, protection against all unauthorized access, or compliance with any particular security standard. These passwords are created by the user within the application and may be stored and managed through the macOS Keychain or other system-level services. Adapta Labs does not have any access to or control over the macOS Keychain or any other system-level services, and these passwords cannot be managed, retrieved, or reset by Adapta Labs. Users are solely responsible for selecting, safeguarding, and retaining any application password they create. Any password hint or related convenience feature may reduce security and is used at the user’s sole risk. Access to the application and any protected data therein may be lost if a password is forgotten, unavailable, inaccessible, altered, deleted, or not returned properly by the macOS Keychain or any other system-level service being used.

AdaptaBill may provide a profile feature allowing up to two (2) separate profiles on the same device. Where this feature is available, each profile maintains its own billing data, archives, invoices, summaries, backups, exports, and profile-specific configuration. However, certain application-level settings and security-related items—including app lock settings, PDF password settings, encryption and key-management dependencies, and subscription status—are shared across profiles rather than isolated within a single profile. Users are solely responsible for understanding how profile separation operates, determining whether it is appropriate for their needs, and reviewing profile-specific and shared settings before storing, generating, exporting, transmitting, or relying on data.

ii. The anonymized filename feature replaces client names in generated PDF filenames with alias codes to reduce visibility in contexts where filenames may appear, including, but not limited to, Time Machine file lists and email attachment names. This feature is a filename-level privacy measure only and does not constitute full anonymization, de-identification, tokenization, or encryption of client identity data within the file or otherwise. The internal alias mapping that associates alias codes with client names is stored locally on the user’s Mac in the application’s preferences data (such as a macOS preference or .plist file) and is not encrypted. While macOS sandboxing restricts access by other applications to the alias mapping, this mapping may be accessible to individuals with physical access to the device on which the application is logged in or administrator-level privileges. Users who require additional protection should enable full-disk encryption (such as FileVault) and maintain appropriate device-level access controls.

Because anonymized filenames replace client names with alias codes, exported files may not be easily identifiable outside of AdaptaBill without access to the application’s internal alias mapping. Users who enable anonymized filenames are responsible for maintaining access to the application or preserving the alias mapping in their own records if they require the ability to identify files independently of the application, including, but not limited to, after expiration, discontinuation, uninstallation, or loss of access to the application.

iii. Access to encrypted data stored in the application depends on factors outside Adapta Labs’ control. Adapta Labs does not guarantee that encrypted data or password-protected access will remain accessible following device replacement, system restoration, reinstallation, Keychain loss, synchronization failure, subscription termination or lapse, account changes, failed migration, operating system updates, deletion or inaccessibility of Keychain items, loss of a user-created application password, or other platform-level events. Users are solely responsible for maintaining backups, verifying data accessibility, and ensuring that any backup, migration, restoration, or device transition preserves access to data they wish to retain.

AdaptaBill does not guarantee that any security feature will prevent unauthorized access, circumvention, decryption, re-identification, unauthorized transmission, or disclosure of data.

Users who choose to copy passwords, credentials, or any other data to the system clipboard are solely responsible for any exposure, retention, access, or misuse resulting from clipboard storage, clipboard history utilities, pasting errors, third-party applications, or system-level clipboard behavior.

To the fullest extent permitted by Applicable Law, Adapta Labs shall not be liable for, and you shall indemnify and hold Adapta Labs harmless from, any claim arising from or relating to your inability to access any data as a result of a lost password, a compromised password, or any password that is deemed no longer usable as a result of any system or hardware change/update.

8. Data Management and Backups

i. AdaptaBill stores data locally in:

/Users/[username]/Library/Containers/AdaptaBill/Data/Library/Application Support/AdaptaBill/

The application does not itself sync data to iCloud; however, future versions of macOS, changes made by Apple, or user configuration choices may modify that behavior. This directory is generally compatible with macOS Time Machine and Migration Assistant and will back up to a local hard drive when properly configured. You are solely responsible for configuring these tools so that they preserve AdaptaBill data or exclude any data that you do not want captured. You must check these configurations on a regular basis and after any system update or change to ensure that the data is still being preserved on your local hard drive. You are solely responsible for verifying that preserved data remains accessible to you after any backup, restore, migration, device replacement, or account transition event.

You are further responsible for determining whether your AdaptaBill data is synced to iCloud or other cloud/backup services and for ensuring that such syncing complies with the rules and regulations applicable to you.

Users who rely on anonymized filenames are solely responsible for preserving any records, mappings, or access needed to interpret those filenames after expiration, discontinuation, uninstallation, or loss of access to the application.

Users are solely responsible for:

• Configuring backup settings appropriately.
• Regularly verifying that your data is backing up correctly.
• Modifying Time Machine or other backup tools to exclude AdaptaBill data if required, and verifying that excluded data is actually excluded if so required.
• Ensuring backup practices comply with all rules and regulations applicable to you.
• Maintaining independent backups where required.
• Securing your devices.
• Preventing unauthorized access.

AdaptaBill includes a built-in duplication and restore system that creates automatic daily copies of your files in AdaptaBill and supports user-initiated file restoration. These features are provided for convenience only. Adapta Labs does not guarantee the integrity, completeness, recoverability, or continued accessibility of any AdaptaBill file copies. Users are solely responsible for verifying restored files and confirming the success of any backup or restoration process.

ii. If users elect to apply password protection to generated PDF invoices, monthly summaries, or other exported documents, users are solely responsible for preserving and securely retaining any passwords needed to access those files. AdaptaBill may rely on macOS system services, including the macOS Keychain, to store or recall such passwords for user convenience while the application remains installed and operational. Adapta Labs, LLC does not guarantee continued access to password-protected PDF files through the application or through system-stored credentials following expiration, cancellation, discontinuation, uninstallation, device migration, system restoration, Keychain loss, unsupported status, or other platform-level changes. Users are solely responsible for maintaining independent records of any passwords they may need to access protected files in the future.

iii. Deletion, uninstallation, expiration, suspension, or termination of AdaptaBill does not guarantee the automatic removal or preservation of files previously created or stored on your computer. Files may be automatically deleted when the application is removed, while other files may persist independently of the application.

Adapta Labs does not control or manage how macOS handles application data following the deletion, expiration, suspension, or uninstallation of the application or whether any such data will be retained.

You are solely responsible for:

• Copying, saving, or exporting all files and data you wish to retain prior to deleting, uninstalling, or ending any subscription to the application.
• Verifying that important files have been successfully preserved in a secure location.
• Manually locating and securely deleting any files, emails, attachments, calendar entries, backups, exported documents, or residual configuration files you do not wish to retain.
• Ensuring compliance with all applicable confidentiality, record-retention, and data-disposal obligations.

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ADAPTA LABS SHALL NOT BE LIABLE FOR, AND YOU MUST HOLD ADAPTA LABS HARMLESS FROM, ANY DATA LOSS, UNINTENDED DATA RETENTION, RESIDUAL FILE PERSISTENCE, EMAIL RETENTION, CALENDAR RETENTION, FILE DELETION, DATA INACCESSIBILITY, DATA BREACHES, OR OTHER STORAGE-RELATED CONSEQUENCES RESULTING FROM USER ACTION, SUBSCRIPTION EXPIRATION, SYSTEM BEHAVIOR, OPERATING SYSTEM UPDATES, SANDBOX ENFORCEMENT, THIRD-PARTY SERVICES, BACKUP CONFIGURATIONS, CLOUD SYNCHRONIZATION, MAIL OR CALENDAR PROVIDER BEHAVIOR, PLATFORM-LEVEL FILE MANAGEMENT PROCESSES, OR ANY OTHER FACTOR OUTSIDE THE DIRECT CONTROL OF ADAPTA LABS.

9. Data Outside the Application; Continued Access Responsibility

AdaptaBill does not automatically transmit any user data outside of the application unless enabled by the user or the user’s system configuration.

AdaptaBill includes features that may allow users to export, print, copy, paste, email, attach, save, back up, restore, migrate, or otherwise transfer data outside of the application’s encrypted local storage environment. Once data leaves AdaptaBill’s encrypted in-app storage environment—whether through export, email, printing, attachments, clipboard use, external backup systems, cloud-synced folders, third-party applications, migration tools, or user-selected storage locations—Adapta Labs, LLC does not control, monitor, encrypt, secure, retain, delete, or manage that data, and the data may be stored in such outside applications, devices, and/or services. Users are solely responsible for the security, confidentiality, storage, retention, transmission, review, deletion, and lawful handling of all such data. Adapta Labs makes no representation or warranty, and has no control, regarding how such systems store, protect, sync, preserve, expose, delete, or manage your data once the data has left AdaptaBill.

AdaptaBill is not a records-retention system, legal hold system, compliance archive, or professional document-preservation service, and you are solely responsible for determining what records you must retain, and the format and duration for which you must retain them.

AdaptaBill’s features, workflows, export behaviors, integrations, password-handling mechanisms, storage paths, subscription-gated functionality, and platform-dependent behavior may change over time. Adapta Labs does not guarantee that any current workflow, storage method, export structure, password convenience feature, feature set, interface behavior, or access pattern will remain available, unchanged, or compatible in future versions of the application or future platform environments.

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ADAPTA LABS SHALL NOT BE LIABLE FOR, AND YOU MUST HOLD ADAPTA LABS HARMLESS FROM, ANY LOSS OF ACCESS TO ANY DATA OR THE APPLICATION, UNREADABLE BACKUPS, INCOMPLETE EXPORTS, FAILED MIGRATIONS, FAILED RESTORATIONS, PASSWORD LOSS, KEYCHAIN INACCESSIBILITY, INABILITY TO INTERPRET ANONYMIZED FILENAMES, RECORD-RETENTION FAILURES, MISSING HISTORICAL DATA, WORKFLOW CHANGES, FEATURE REMOVALS, OR ANY DISCLOSURE, LOSS, CORRUPTION, INACCESSIBILITY, PERSISTENCE, DUPLICATION, OR MISUSE OF DATA ONCE SUCH DATA HAS BEEN COPIED, EXPORTED, PRINTED, EMAILED, ATTACHED, STORED, MIGRATED, BACKED UP, RESTORED, OR OTHERWISE HANDLED OUTSIDE ADAPTABILL’S ENCRYPTED LOCAL STORAGE ENVIRONMENT, WHETHER CAUSED BY USER ACTION, THIRD-PARTY SYSTEMS, PLATFORM BEHAVIOR, OPERATING SYSTEM UPDATES, SUBSCRIPTION STATUS, UNSUPPORTED STATUS, OR OTHER FACTORS BEYOND THE CONTROL OF ADAPTA LABS.

10. Email Communications

i. Invoices and documents sent through AdaptaBill use the user’s configured email client and are not encrypted by default. Users are solely responsible for determining whether email is an appropriate method for transmitting the data being transmitted, obtaining any consents required to transmit such information via email, and encrypting any such emails if required. Users are solely responsible for entering and verifying recipient email addresses, selecting intended recipients, reviewing message content and attachments, and confirming the accuracy of all information before sending any email communication generated through AdaptaBill.

ii. AdaptaBill’s payment reminder feature sends follow-up emails to clients with outstanding balances using the user’s configured email client. Users are solely responsible for ensuring that reminder communications comply with all applicable rules, regulations, and laws.

iii. Once an email is created, drafted, sent, stored, or synced through any email provider, Adapta Labs does not control the storage, retention, synchronization, indexing, caching, forwarding, archiving, backup, or deletion of that email or any attachments. Emails and attachments may persist in local mail databases, cloud services (including but not limited to iCloud or third-party email providers), recipient mailboxes, system backups, or other third-party systems independent of AdaptaBill.

Users are solely responsible for managing, securing, retaining, and deleting emails and attachments in accordance with their confidentiality, record-retention, and data-disposal obligations, including after discontinuation, expiration, or uninstallation of AdaptaBill. This responsibility continues regardless of whether AdaptaBill remains installed, supported, subscribed, accessible, or operational.

11. Calendar Use and Syncing

If activated by the user, macOS Calendar may sync to cloud services by default, which may not be permissible in certain professions. Users are solely responsible for ensuring that any client-identifying information stored in macOS Calendar complies with their legal, ethical, professional, or organizational requirements. Users may deactivate AdaptaBill’s calendar integration through the “Allow Calendar Sync” setting in the application’s Configuration / Security settings.

To protect privacy, users may choose among:

• Disabling calendar sync in macOS.
• Using code names or non-identifying labels for calendar entries.
• Disabling calendar integration within AdaptaBill and entering dates manually.

It is the user’s responsibility to select and configure a method consistent with their obligations.

Calendar entries created, imported, matched, or referenced through macOS Calendar remain subject to the storage, synchronization, indexing, backup, retention, and deletion behavior of macOS and any connected calendar services, including cloud-based calendar providers. Adapta Labs does not control how calendar data is stored, synced, backed up, indexed, retained, shared, or removed after it is created or imported. Users are solely responsible for managing and removing calendar entries in accordance with their professional, legal, and confidentiality obligations, including after discontinuation or uninstallation of the application.

Google Calendar Integration

AdaptaBill may offer an optional integration with Google Calendar. This feature is disabled by default and operates only if affirmatively enabled by the user. If enabled, the user authorizes AdaptaBill to access the user’s Google Calendar data on a read-only basis using Google’s OAuth 2.0 authorization framework. AdaptaBill requests only read-only calendar access and basic account information (such as the account email address) for display purposes. When this feature is used, calendar queries and related information are transmitted between the user’s device and Google’s servers, and calendar event data is received from Google. Authorization tokens are stored locally on the user’s device through macOS system services, including the macOS Keychain, and are not transmitted to or accessible by Adapta Labs. AdaptaBill’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Users may revoke AdaptaBill’s access at any time by disconnecting the account within the application or through their Google account security settings.

Use of Google Calendar is subject to Google’s own terms of service and privacy policy, which are outside the control of Adapta Labs. Adapta Labs does not control, and is not responsible for, the availability, behavior, data handling, retention, synchronization, or security of Google services, or for changes to Google APIs that may affect functionality. Calendar data accessed through this integration remains subject to Google’s storage, synchronization, indexing, backup, retention, and deletion behavior. Users are solely responsible for determining whether use of Google Calendar in connection with client-identifying information complies with their legal, ethical, professional, or organizational obligations.

12. Invoice Accuracy and Content Responsibility

i. Users are solely responsible for all content entered into the application. All data, calculations, invoices, summaries, spreadsheets, and PDF documents generated by AdaptaBill are generated using data inputted by the user and must be reviewed by the user for accuracy, completeness, and appropriateness before they are sent, stored, submitted, or relied upon.

Users are solely responsible for confirming the correctness of:

• Amounts and rates.
• Dates and totals.
• Client information.
• Calculations and summaries.
• Formatting and document content.

AdaptaBill does not guarantee the accuracy, completeness, appropriateness, or correctness of any computation, output, or generated document.

AdaptaBill may allow users to configure whether certain spreadsheet columns, custom fields, or user-defined values appear on generated invoices or other client-facing documents. Users are solely responsible for configuring such print or display settings appropriately and for ensuring that any non-client-facing information is not included in any invoice or document unless the user intentionally chooses to disclose that information.

AdaptaBill does not certify, audit, or prevent modification of archived billing records. Users are solely responsible for maintaining accurate, complete, appropriate, and legally compliant historical records.

ii. The Mega Bill feature compiles invoice data across multiple archived billing periods and draws data from historical archives while applying current tier configurations. Users must verify the accuracy of compiled multi-period invoices, including any notation of historical tier name changes.

iii. AdaptaBill’s spreadsheet import feature allows users to populate the spreadsheet from an external CSV file. Importing files replaces all existing spreadsheet data. Import operations are irreversible once completed unless the user restores from an independent backup. AdaptaBill does not validate the accuracy, completeness, appropriateness, or integrity of imported content. Users are solely responsible for verifying all imported data before generating invoices, sending communications, or relying on any calculations derived from imported data. AdaptaBill is not responsible for errors, data loss, disclosures, or inaccuracies resulting from the import of externally prepared files.

iv. AdaptaBill may allow users to import or autofill contact information from macOS Contacts or similar system-provided contact data sources. Any such imported or autofilled information is provided solely for user convenience. AdaptaBill does not review or verify any imported contact information, and users are solely responsible for reviewing, correcting, and approving all imported contact information before using such information in the application.

v. AdaptaBill may display notices, summaries, warnings, visual highlights, or informational indicators regarding calendar-event matching, unmatched names, email mismatches, spreadsheet inconsistencies, or similar data conditions. These features are provided solely as aids and do not constitute a guarantee that all errors have or will be detected. Users remain solely responsible for reviewing calendar entries, spreadsheet rows, client names, calendar-name mappings, email addresses, recipient information, generated outputs, and other data for completeness, accuracy, and appropriateness.

13. Computation, Display, and Informational Use Limitations

Any calculations, summaries, reports, spreadsheets, totals, aggregated data, analytics dashboards, trend reports, growth indicators, comparative summaries, other interactive summary and analytics features, or outputs generated by AdaptaBill are provided solely for user convenience and reference and are based on the data inputted by the user. These outputs are informational tools only and do not constitute accounting advice, tax advice, financial forecasting, audit reporting, valuation services, or professional financial services of any kind. Further, these tools are not intended to serve as formal financial analysis, professional forecasting, audited reporting, or advisory services, and Users should not rely on them as substitutes for professional financial review.

Users accept full responsibility for reviewing all outputs—including invoices, summaries, calculations, and exported documents—for accuracy and appropriateness before use, distribution, submission, or reliance. AdaptaBill is not responsible for any errors, inaccuracies, or inconsistencies that are caused by the data you input or by factors outside of its control.

14. Payment Exchange

AdaptaBill includes an optional Payment Exchange feature that allows users to export billing and payment information to an unencrypted CSV file for use with external tools, scripts, or automated workflows. This feature is disabled by default and must be proactively enabled by the user.

When enabled, the Payment Exchange feature creates an unencrypted CSV file containing client-identifying and payment-related information in a user-selected folder on the user’s computer. The location of this folder is chosen solely by the user and may include directories that sync to cloud services, are shared with other applications, or are accessible by other users or systems.

By enabling or using the Payment Exchange feature, you acknowledge and agree that any external tools, scripts, applications, or services used are outside of AdaptaBill’s control and that you are solely responsible for:

• Determining whether exporting unencrypted data is permitted under your legal, professional, ethical, or organizational obligations.
• Ensuring that the data is stored and managed in accordance with your data-handling policies and/or requirements.
• Any exposure, access, disclosure, loss, corruption, or misuse of data resulting from the storage, transmission, modification, or handling of exported CSV files.

AdaptaBill makes no representations or guarantees regarding the security, confidentiality, integrity, or accuracy of data once it has been exported via the Payment Exchange feature. All risks associated with the use of exported data rest solely with the user.

15. General Data Export

In addition to the Payment Exchange feature, AdaptaBill allows users to export spreadsheet data in CSV, Excel, and Numbers formats. These exported files are unencrypted and leave the protection of AdaptaBill’s encrypted storage environment.

Exported files may not contain all information available within the application, including certain in-app notes, comments, attachments, metadata, configurations, formatting, or other content viewable only within AdaptaBill. Users are solely responsible for determining whether an export contains all information they wish to preserve, transfer, review, or rely upon.

By using any data export feature, you acknowledge and agree that:

• You are solely responsible for the security, handling, and storage of all exported data.
• Exported data may contain client-identifying information, financial data, calendar dates, and other sensitive content.
• AdaptaBill does not guarantee that exported files will preserve all data, structure, annotations, comments, notes, metadata, formatting, configurations, or application-specific content available within the app.
• You are responsible for ensuring that exported data is stored, transmitted, reviewed, preserved, and disposed of in accordance with your data-handling policies and/or requirements.

16. Third-Party Services and Dependencies

AdaptaBill integrates with macOS system services including macOS Calendar and Apple Mail and select other third-party services (such as the optional Google Calendar integration described in Section 11). These integrations depend on application programming interfaces (APIs) and functionality provided by Apple or the applicable third party and are subject to change at Apple’s or such other third party’s discretion. AdaptaBill is not responsible for changes to third-party services that affect functionality, compatibility, or data handling behavior and cannot guarantee uninterrupted compatibility with future versions of these services.

17. Subscription, Free Trial, Pricing, Grace Period, and App Store Billing

AdaptaBill is offered on a subscription basis through the Apple Mac App Store (the “App Store”). The application may provide one or more subscription plan options, including monthly and annual billing plans, as made available through the App Store at the time of purchase. The application may also include a promotional free trial or introductory offer period. Continued use of AdaptaBill after the conclusion of any applicable free trial, introductory offer, grace period, or paid subscription term requires an active subscription.

All purchases of the application, as well as subscriptions, trials, and offers to the application, are administered exclusively by Apple in accordance with Apple’s terms and policies.

Subscription Expiration, Grace Access, and Access Limitation

If your free trial ends without conversion to a paid subscription, or if your subscription expires, is cancelled, is refunded, fails to renew, or otherwise terminates for any reason, your access to AdaptaBill and its functionality may be suspended, limited, disabled, or temporarily continued in a reduced or transitional manner in accordance with App Store policies and application design.

AdaptaBill may, but is not obligated to, provide a limited post-expiration grace period or temporary access window following subscription expiration or termination for users to review, export, back up, or manage their data. The duration of any such grace period and the functionality of the application during such grace period are determined by application design, subscription state, and App Store-recognized entitlement status, and may be modified, shortened, extended, restricted, or discontinued at any time, with or without notice to users, to the fullest extent permitted by Applicable Law.

Upon expiration, cancellation, non-renewal, refund, termination, or conclusion of any grace or transitional access period, the application may become inaccessible or non-functional in whole or in part, including the inability to access stored data through the application interface.

You are solely responsible for exporting, backing up, or otherwise preserving your data prior to the expiration, cancellation, non-renewal, refund, termination, or conclusion of any free trial, introductory period, subscription term, or grace-access period. Adapta Labs shall not be liable for any damages, direct or indirect, that result from loss of access to your data once your access rights are deactivated.

Pricing and Plan Changes

Adapta Labs reserves the right, at its sole discretion and subject to applicable App Store terms and policies, to modify subscription pricing, introduce new pricing tiers, change feature availability, adjust the structure of subscription plans, modify trial or introductory offer terms, alter or terminate any grace period, or discontinue promotional offers at any time and without notice to you.

If pricing changes, Apple will notify you in accordance with its policies, and updated pricing will apply to subsequent renewal periods as permitted by Apple. Your continued use of AdaptaBill following any renewal constitutes acceptance of the applicable subscription terms.

Adapta Labs may also at any time, even during any subscription period:

• Introduce new paid features or premium functionality.
• Modify or discontinue features within any subscription tier.
• Reorganize features between pricing tiers.

18. Termination, Discontinuation, and Platform Changes/Updates

Adapta Labs reserves the right to discontinue, suspend, or cease development of AdaptaBill—in whole or in part—at any time, for any reason, with or without notice to you. This includes the right to stop providing updates, patches, bug fixes, new features, technical support, security updates, compatibility updates, other updates, maintenance, or any other form of maintenance or assistance. No purchase, subscription, or use of AdaptaBill creates any entitlement to ongoing development, continued support, compatibility with future operating system versions, continued security updates, or continued availability of any feature.

AdaptaBill operates within the macOS operating system environment and relies on system-level storage, sandboxing, encryption frameworks, backup systems, privacy controls, and APIs provided by Apple. Adapta Labs does not control and cannot predict future changes to macOS or related system services, cannot ensure or guarantee compatibility with any such changes, and is not liable for any losses that result from any such changes.

In the event of discontinuation or termination of the application or any of its features, users are solely responsible for exporting, migrating, backing up, or otherwise preserving their data. Adapta Labs shall have no liability for any loss, inconvenience, data exposure, data inaccessibility, operational disruption, or other damages resulting from the discontinuation of the application, cessation of support, or changes to the macOS platform environment.

19. Intellectual Property

AdaptaBill and all associated content, features, designs, and documentation are the intellectual property of Adapta Labs and are protected by applicable copyright, trademark, and other intellectual property laws. Nothing in these Terms grants you any right, title, or interest in the application beyond the limited license described in Section 2.

20. Disclaimer of Warranties

ADAPTABILL IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ADAPTA LABS AND ITS MEMBERS, OFFICERS, SHAREHOLDERS, OWNERS, AGENTS, AND AFFILIATES DISCLAIM ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, RELIABILITY, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF TRADE.

WITHOUT LIMITING THE FOREGOING, ADAPTABILL DOES NOT WARRANT THAT THE APPLICATION WILL BE ERROR-FREE, UNINTERRUPTED, SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS, OR THAT ANY DEFECTS WILL BE CORRECTED. NO ADVICE OR INFORMATION OBTAINED THROUGH ADAPTABILL SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THESE TERMS.

You acknowledge and agree that you have not relied on any statement, representation, warranty, marketing description, feature summary, documentation, or other communication not expressly set forth in these Terms as a basis for your decision to install, purchase, subscribe to, access, or use AdaptaBill.

21. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL ADAPTA LABS OR ITS MEMBERS, OFFICERS, AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, LOSS OF DATA, LOSS OF BUSINESS OPPORTUNITIES, LOSS OF GOODWILL, BUSINESS INTERRUPTION, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE APPLICATION, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT, STRICT LIABILITY, NEGLIGENCE, OR OTHERWISE), AND EVEN IF ADAPTA LABS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE TOTAL AGGREGATE LIABILITY OF ADAPTA LABS ARISING OUT OF OR RELATED TO THESE TERMS OR YOUR USE OF OR INABILITY TO USE THE APPLICATION SHALL NOT EXCEED THE TOTAL AMOUNT YOU PAID FOR THE APPLICATION DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

THE LIMITATIONS AND EXCLUSIONS OF LIABILITY SET FORTH IN THESE TERMS ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN YOU AND ADAPTA LABS, AND THE REMEDIES PROVIDED HEREIN ARE YOUR SOLE AND EXCLUSIVE REMEDIES TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW.

Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, liability shall be limited to the maximum extent permitted by Applicable Law.

22. Indemnification

By using AdaptaBill, you agree to indemnify and hold harmless Adapta Labs and its members, officers, directors, employees, licensors, shareholders, owners, agents, affiliates, and assigns from any claims, losses, liabilities, damages, judgments, awards, costs, fees (including reasonable attorneys’ fees), or expenses arising from or relating to: (i) your violation of these Terms, (ii) your use or misuse of AdaptaBill, including, but not limited to, any use of AdaptaBill’s content, services, and features other than as expressly authorized in these Terms, or (iii) your violation of Applicable Law or any professional standards or organizational requirements.

This clause applies to the fullest extent permitted by law, except to the extent any claim arising pursuant to this Section 22 results directly from Adapta Labs’ gross negligence or willful misconduct.

23. Governing Law; Arbitration Agreement; Class Action Waiver

PLEASE READ THIS SECTION CAREFULLY AS THIS SECTION CONTAINS CLAUSES WHICH REQUIRE YOU TO WAIVE YOUR RIGHT TO A JURY TRIAL, PROHIBIT YOU FROM JOINING OR BEING PART OF A CLASS ACTION LAWSUIT, AND REQUIRE THAT ALL DISPUTES BE RESOLVED THROUGH ARBITRATION INSTEAD OF IN COURT.

These Terms shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of law provisions.

Informal Dispute Resolution

Before initiating arbitration, the parties agree to attempt to resolve the dispute, claim, or controversy arising out of or relating to these Terms or your use of AdaptaBill informally. You may provide notice of the dispute by emailing Adapta Labs at Adaptalabs@gmail.com with a brief description of the issue and the relief requested.

Notice is deemed received one (1) business day after the email is sent to the email address provided above, unless the sender receives an automated error message indicating non-delivery.

If the dispute is not resolved within thirty (30) days after notice is received by Adapta Labs, either party may initiate arbitration.

Agreement to Arbitrate

To the fullest extent permitted by Applicable Law and except as provided below, you and Adapta Labs agree that any dispute, claim, or controversy (irrespective of the theory for such dispute, claim or controversy or the remedy (damages, or injunctive or declaratory relief) being sought) arising out of or relating to these Terms or your use of AdaptaBill shall be resolved exclusively through final and binding arbitration, rather than in court.

By agreeing to arbitration, you and Adapta Labs are each waiving the right to a trial by judge or jury.

Arbitration Procedures

Arbitration shall be administered by the American Arbitration Association (“AAA”) in accordance with the AAA’s Consumer Arbitration Rules or, if the AAA determines those rules do not apply, the AAA’s Commercial Arbitration Rules (or any successor rules).

The arbitration shall be conducted by a single arbitrator chosen in accordance with AAA rules and the arbitration shall be conducted in accordance with this Agreement and the AAA Rules, which may limit discovery. The arbitration shall be conducted in New York, NY. The arbitrator shall make any award in writing and, if requested by a party to the arbitration, shall provide a brief statement of the reasons for the award. An arbitration award shall decide the rights and obligations only of the persons or parties named in the arbitration and shall not have any bearing on any other person or dispute.

Payment of filing, administration, and arbitrator fees shall be governed by the applicable AAA rules. Each party shall bear its own attorneys’ fees, expert fees and other expenses unless the arbitrator awards fees as permitted by Applicable Law.

Arbitration will be conducted on an individual basis and claims of two (2) or more parties may not be combined in the same arbitration. Where permitted by the arbitration rules, the arbitration may take place by video conference or written submissions.

The arbitrator (and not any court) shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, or formation of this arbitration agreement, including any claim that all or part of it is void or voidable.

Any award issued by an arbitrator is final. A final award may be subject to judicial review as provided by Applicable Law. A final award may be entered in any court of appropriate jurisdiction.

Exceptions

Either party may seek injunctive or equitable relief in any court of competent jurisdiction to prevent actual or threatened infringement of intellectual property rights.

Public Injunctive Relief: To the extent a claim for public injunctive relief cannot be arbitrated under Applicable Law, that claim will be stayed while the arbitrable claims proceed in arbitration, and only that claim shall be resolved by a court following completion of arbitration.

Class Action Waiver

You voluntarily, intentionally, and irrevocably waive all rights to participate in a class action (whether as a class member or class representative), private attorney general action, or other representative action in any claim, dispute, or controversy arising from or relating to these Terms or the application.

If a court or arbitrator determines that this Class Action Waiver is unenforceable for a particular claim, then only that claim must be brought in court and not in arbitration, and all other claims will proceed in arbitration on an individual basis.

Time Limit for Claims

Any claim must be brought within one (1) year after the claim arises.

Severability of Arbitration Provisions

Except as expressly stated in the Class Action Waiver above, if any portion of this arbitration section is found unenforceable, the remaining portions shall remain in effect to the fullest extent permitted by law.

24. Changes to These Terms

Adapta Labs reserves the right to modify these Terms at any time. Updated Terms will be made available within the application. Your continued use of AdaptaBill after any changes constitutes your acceptance of the revised Terms. It is your responsibility to review these Terms periodically.

25. App Store Distribution and Apple Terms

AdaptaBill is distributed through the Apple Mac App Store. These Terms are between you and Adapta Labs only, and are not with Apple. Adapta Labs, and not Apple, is solely responsible for AdaptaBill and its content. Apple has no obligation whatsoever to furnish any maintenance or support services with respect to AdaptaBill. In the event of any failure of AdaptaBill to conform to any applicable warranty, you may notify Apple, and Apple may refund the purchase price (if any) in accordance with its policies. To the maximum extent permitted by Applicable Law, Apple has no other warranty obligation whatsoever with respect to AdaptaBill.

Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce these Terms against you as a third-party beneficiary.

Adapta Labs, and not Apple, is responsible for addressing any claims by you or any third party relating to AdaptaBill or your possession and/or use of AdaptaBill, including but not limited to: (i) product liability claims; (ii) any claim that AdaptaBill fails to conform to any applicable legal or regulatory requirement; and (iii) claims arising under consumer protection, privacy, or similar legislation.

In the event of any third-party claim that AdaptaBill or your possession and use of AdaptaBill infringes a third party’s intellectual property rights, Adapta Labs, and not Apple, shall be solely responsible for the investigation, defense, settlement, and discharge of such claim.

26. Export Compliance

You agree to comply with all applicable export and re-export control laws and regulations, including the United States Export Administration Regulations and sanctions programs administered by the U.S. Department of the Treasury’s Office of Foreign Assets Control (OFAC) as they pertain to the application.

You represent and warrant that you are not located in, under the control of, or a national or resident of any country subject to U.S. embargo, and that you are not listed on any U.S. government restricted party list.

27. Assignment

You may not assign, transfer, or delegate any rights or obligations under these Terms without the prior written consent of Adapta Labs.

Adapta Labs may assign, transfer, or delegate its rights and obligations under these Terms without notice to you or without obtaining your consent.

Any attempted assignment in violation of this section shall be void.

28. Waiver

The failure of Adapta Labs to enforce any provision of these Terms shall not constitute a waiver of that provision or of any other provision. No waiver shall be effective unless in writing and signed by an authorized representative of Adapta Labs.

29. Force Majeure

Adapta Labs shall not be liable for any delay, failure in performance, or interruption of service resulting from causes beyond its reasonable control, including but not limited to acts of God, natural disasters, labor disputes, internet or platform outages, operating system changes, governmental actions or orders, pandemics, epidemics, war, terrorism, supply chain disruptions, or failures of third-party service providers.

30. Survival

The provisions of these Terms that by their nature should survive termination or discontinuation—including but not limited to Sections 6-9, 18-23, 28, and 30-31—shall survive any termination, discontinuation, expiration, deletion, unsupported status, or cessation of use of AdaptaBill.

31. Severability

If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect, and the invalid, illegal, or unenforceable provision shall be modified to the minimum extent necessary to make such provision valid, legal, and/or enforceable. If such modification is not reasonably possible, the invalid, illegal, or unenforceable provision should be severed from these Terms.

32. Entire Agreement

These Terms constitute the entire agreement between you and Adapta Labs regarding your use of the application and supersede all prior agreements, understandings, or representations, whether written or oral.

33. Contact Information

If you have questions regarding these Terms or the operation of AdaptaBill, you may contact Adapta Labs at: Adaptalabs@gmail.com.

Note: These Terms of Use can be reviewed at any time in the app under Help → Terms of Use. The AdaptaBill Privacy Policy is available at adaptabill.app/privacy.html.